Creating a Training Manual Template – The Benefit

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Creating a training manual template for your organization offers several benefits. Aside from serving as a useful tool in any talent management plan, they also ensure the continuity of training operations whenever new personnel are hired or when they are promoted from one position to another.

Training manuals also serve to provide a consistent way of communicating instructions to employees about certain aspects of their duties and how their roles affect their organization as a whole. Furthermore, they also benefit supervisors and trainers by providing them with a training structure by which to more effectively perform their jobs. So if you are presently in the process of creating a training manual template then here’s brief guide on how to get started on it.

Creating A Training Manual Template

Start With A Good Introduction

A training manual should reflect the fundamental goals of the organization which it is created for, which is why it should open with an introduction that features goals and purpose of the manual. You can also use your employee development plan template as a guide.

A template should have a preface, like “What is Employee Training?” or “The Benefits of Employee Training.” These introductions not only help to set the right tone for the manual, but also provides trainees with the right mindset for the rest of their training. This may not seem like a particularly important task, but a good manual must always help its readers to know precisely what they are meant to learn.

The Manual Template Must Be Consistent With The Long Term Goals of Your Organization’s Employee Training Program A good training manual template should be created for long term use. What this means is that the manual must reflect the goals of your organization. Also, it must reflect every characteristic of your organization’s employee development plan, so that it will remain relevant and useful in the foreseeable future. In this sense, it is a good idea to create a manual template based on your organization’s mission and vision, or its business philosophy. This way, not only will it stand the tests of time, it can also be adapted to certain changes in the foreseeable future.

The Manual Template Must Accommodate The Needs of Its Readers

Finally, it’s worth mentioning that manual templates must reflect the needs and requirements of its readers. Different personnel have different training needs, and although such needs do change over time, it’s also important to remember that different personnel have different learning curves. For example, if the manual is designed for entry level personnel then it would be a good idea to include a glossary of terms or even appendices to help the trainee absorb foundational information. On the other hand, if the template is for senior personnel then the appropriate materials must be chosen for their level of understanding.


The information mentioned here will help you to create an effective manual for your company. If you have no preexisting templates to draw inspiration from then you may want to consult a few employee training articles online, or consult the training records of your organization. In any case, a training manual template will be of tremendous help to your company.

Jason is the former Lead Author & Editor of TrainingStation Blog